Office Manager (Temp)
At Hudson River Trading (HRT) we are mathematicians, computer scientists, statisticians, physicists and engineers. We research and develop automated trading algorithms using advanced mathematical techniques. We have built one of the world's most sophisticated computing environments, and our researchers are at the forefront of innovation in the world of algorithmic trading.
Job Description
Hudson River Trading (HRT) is looking for an experienced Office Manager to join our Employee Experience team in the Dublin office for 11 months. This role requires you to be in person in our office 5 days a week.
As a Office Manager, you will be responsible for overseeing day-to-day operational and administrative tasks. You’ll be the point of contact for vendors, HRT employees, and external visitors. This role requires extremely close collaboration within People Operations and other teams across HRT globally. You will also be responsible for project managing an office move. You should be able to handle basic IT tasks and be a community leader within the office.
The ideal candidate has a hands-on approach, excellent attention to detail, and the desire to make an impact on HRT’s workplace culture.
Responsibilities
- Oversee all aspects of office management, including reception duties; answer incoming and outgoing phone calls, direct calls to appropriate personnel, and respond to Slack messages swiftly and professionally
- Manage daily mail (including international correspondence), ensuring timely processing and delivery
- Project manage large scale initiatives (eg an office move) successfully
- Maintain an inventory of office supplies, including regular audits and updates to ensure everything is well-stocked
- Order and manage the office's food and beverage supply, catering to employees' dietary needs and preferences
- Facilitate a welcoming and efficient visitor experience by providing assistance, access, and other office needs - including hosting large groups
- Communicate with building and facilities staff to address operational issues and maintenance requests, in a timely fashion
- Maintain an organized and tidy shared office space, promoting a clean and professional work environment
- Uphold compliance with fire and health and safety standards
- Regularly consider ways to engage employees through creative initiatives, recognition programs, and events
- Continuously seek feedback from employees to identify opportunities for improvement and enhance the overall office experience
- Perform basic IT troubleshooting, while communicating quickly and effectively to necessary remote stakeholders
- Foster a strong community within the Dublin office
Qualifications
- A minimum of 2 years of experience in a similar role (eg hospitality or executive assistant)
- Experience working in G-Suite and MacOS
- Prior experience in project management
- Strong written and verbal communication skills
- Strong technical skills (automations, messaging platforms, project management apps)
- Ability to handle multiple priorities in a time-sensitive and dynamic environment
- Ability to move 40 lbs
Hudson River Trading (HRT) is looking for an experienced Office Manager to join our Employee Experience team in the Dublin office for 11 months. This role requires you to be in person in our office 5 days a week.
As a Office Manager, you will be responsible for overseeing day-to-day operational and administrative tasks. You’ll be the point of contact for vendors, HRT employees, and external visitors. This role requires extremely close collaboration within People Operations and other teams across HRT globally. You will also be responsible for project managing an office move. You should be able to handle basic IT tasks and be a community leader within the office.
The ideal candidate has a hands-on approach, excellent attention to detail, and the desire to make an impact on HRT’s workplace culture.
Responsibilities
- Oversee all aspects of office management, including reception duties; answer incoming and outgoing phone calls, direct calls to appropriate personnel, and respond to Slack messages swiftly and professionally
- Manage daily mail (including international correspondence), ensuring timely processing and delivery
- Project manage large scale initiatives (eg an office move) successfully
- Maintain an inventory of office supplies, including regular audits and updates to ensure everything is well-stocked
- Order and manage the office's food and beverage supply, catering to employees' dietary needs and preferences
- Facilitate a welcoming and efficient visitor experience by providing assistance, access, and other office needs - including hosting large groups
- Communicate with building and facilities staff to address operational issues and maintenance requests, in a timely fashion
- Maintain an organized and tidy shared office space, promoting a clean and professional work environment
- Uphold compliance with fire and health and safety standards
- Regularly consider ways to engage employees through creative initiatives, recognition programs, and events
- Continuously seek feedback from employees to identify opportunities for improvement and enhance the overall office experience
- Perform basic IT troubleshooting, while communicating quickly and effectively to necessary remote stakeholders
- Foster a strong community within the Dublin office
Qualifications
- A minimum of 2 years of experience in a similar role (eg hospitality or executive assistant)
- Experience working in G-Suite and MacOS
- Prior experience in project management
- Strong written and verbal communication skills
- Strong technical skills (automations, messaging platforms, project management apps)
- Ability to handle multiple priorities in a time-sensitive and dynamic environment
- Ability to move 40 lbs
