Events Marketing Coordinator (Contractor)
Headquartered in Cambridge, Massachusetts, CarGurus is the all-in-one platform that’s moving the entire car shopping journey online and guiding customers through each step. This includes everything from selling an old car to financing, purchasing, and delivering a new one. Today, millions of consumers visit cargurus.com each month, and more than 30,000 dealerships use our products. We have a people-first culture that fosters kindness, collaboration, and innovation, while empowering our Gurus with tools and resources to fuel their career growth. Our goal is to give all people—consumers, dealers, and our employees—the power to reach their destination.
Job Description
Role Overview
This role is responsible for supporting the execution of our b2b event strategy that drives demand and brand perception. Working closely with the Sr. Manager of Events and Events Specialist, the coordinator will assist in organizing logistics for a range of events, from industry conferences to client networking initiatives, ensuring every event is seamlessly executed and aligns with our strategic business goals.
What You’ll Do:
- Support logistics and execution of field marketing events and CarGurus owned events, including, but not limited to: road show style automotive conferences, client appreciation events, Customer Advisory Boards, and dealer summits (virtual or in-person).
- Manage logistics such as airfare, hotel, catering, registration, audio visual, transportation and activations.
- Track tasks and project assignments to ensure projects stay on schedule and within budget, addressing and communicating any changes as needed.
- Communicate cross-functionally with various stakeholders and vendors to ensure on-time delivery of materials for event sponsorships and event logistics.
- Manage event orders, shipment and organization of event materials, signage, giveaways, name badges, lanyards, and all other ancillary requirements for on-site event needs; attendee/participant swag.
- Manage pre/post event communications to ensure attendees are well-prepared.
- Prepare event data and performance reports as needed.
- Submit PO requests and reconcile events budget with actuals.
- Travel to events if and as needed (1-4 total max)
What You’ll Bring:
- At least 2 years of events experience (B2B and/or tradeshow experience preferred)
- Excellent project management and communication skills
- Familiarity with Google Workspace and event management platforms.
Role Overview
This role is responsible for supporting the execution of our b2b event strategy that drives demand and brand perception. Working closely with the Sr. Manager of Events and Events Specialist, the coordinator will assist in organizing logistics for a range of events, from industry conferences to client networking initiatives, ensuring every event is seamlessly executed and aligns with our strategic business goals.
What You’ll Do:
- Support logistics and execution of field marketing events and CarGurus owned events, including, but not limited to: road show style automotive conferences, client appreciation events, Customer Advisory Boards, and dealer summits (virtual or in-person).
- Manage logistics such as airfare, hotel, catering, registration, audio visual, transportation and activations.
- Track tasks and project assignments to ensure projects stay on schedule and within budget, addressing and communicating any changes as needed.
- Communicate cross-functionally with various stakeholders and vendors to ensure on-time delivery of materials for event sponsorships and event logistics.
- Manage event orders, shipment and organization of event materials, signage, giveaways, name badges, lanyards, and all other ancillary requirements for on-site event needs; attendee/participant swag.
- Manage pre/post event communications to ensure attendees are well-prepared.
- Prepare event data and performance reports as needed.
- Submit PO requests and reconcile events budget with actuals.
- Travel to events if and as needed (1-4 total max)
What You’ll Bring:
- At least 2 years of events experience (B2B and/or tradeshow experience preferred)
- Excellent project management and communication skills
- Familiarity with Google Workspace and event management platforms.
